Suppliers & payables
Supplier payments
Draft, issue, and share outbound payment receipts to suppliers.
What supplier payments are
Supplier pay records money you pay out to vendors. Each payment becomes an issued receipt you can open, copy, or email — similar to sharing customer invoices, but for outbound payments.
This is separate from Payments (customer receipts against sales invoices).
Create a payment
Open Supplier pay → Record payment, or Record payment on a supplier profile.
Prerequisite: payment record permission.
- Choose the supplier.
- Enter Amount (₹), mode (UPI, cash, bank transfer, or cheque), and optional reference and notes.
- Complete any custom receipt fields.
- Save draft while you review.
Issue the receipt
Open the draft and click Issue receipt. Issuing:
- Finalises the payment.
- Generates the shareable document.
- Posts to Books automatically when your business has Books enabled.
Share the receipt
On an issued payment, use Share & documents:
- Open receipt — view the HTML/PDF on the documents site.
- Copy link — paste into WhatsApp or email.
- Send email — sends to the supplier's email on file (add an email on the supplier first).
If the document is still generating, wait a few seconds and try again.
List and filters
Supplier pay lists all payments with supplier name, amount, mode, status (draft or issued), and date. Filter by supplier or amount range.